The role of the coordinating academic in doctoral thesis supervision

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In addition to the actual doctoral thesis supervisor, a coordinating academic (previously also called responsible person / responsible professor) is appointed for all doctoral researchers. The coordinating academic is a professor of the doctoral researcher’s home faculty or a docent employed by the faculty with good knowledge of the requirements and practices of Doctoral studies at the University of Helsinki.

Some faculties have more detailed criteria for who can act as a coordinating academic for a doctoral researcher. These criteria can be found on the faculty's doctoral education web site:

The coordinating academic’s duties do not actually include thesis supervision, but the supervisor may also be appointed as the coordinating academic if they fulfill the above-mentioned criteria.

As the coordinating academic, your task is to ensure that the doctoral researcher is aware of the requirements for doctorates and the thesis examination process at their home faculty. You are also responsible for ensuring the continuity of the doctoral researcher’s supervision arrangements together with the Doctoral Programme management team. If the doctoral researcher needs a new supervisor, you will help them find one.

When the doctoral thesis is ready for examination, your task is to consult with the supervisors and then submit an official proposal to the faculty on the thesis’s preliminary examiners and, later on, on the members to be appointed to the grading committee.

In some Doctoral Programmes, the coordinating academic approves the study modules included in a doctorate.