Electronic exams and assessment

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Electronic exams offer flexibility to teaching and studying. In addition, they allow you to use a diverse range of assessment methods, make writing and assessing answers easier and reduce the need for paperwork. The objective of the University of Helsinki is to increase the number of exams carried out through Moodle and Examinarium as part of its general digitalisation process.

Read the regulations concerning examinations.

Examinarium

Examinarium is an electronic examination system that allows students to complete examinations whenever they choose. Teachers create the examinations in the system in advance. The examination takes place in a separate examination facility equipped with a computer and a recording camera surveillance system. The facilities are also subject to random inspections. Examinarium exams are particularly suitable for literature exams, maturity tests and personal exams, but they also offer a good alternative for the traditional classroom exams. Examinarium makes studies more flexible and releases the teacher from the duty of organising separate examination events throughout the academic year.

Examination facilities at the University of Helsinki:

City centre 
Aleksandria 4th floor, 16 places
Aleksandria basement, K133, 16 places
Available to all faculties: Accessible exam room (1 seat), available for special needs
Viikki
Biocenter 1, 4th floor, 8 places
Kumpula
Chemicum 1st floor, A122, 12 places
Meilahti
Biomedicum 2B sh15, 16 places
Mikkeli
University Consortium, 1 seat
Lahti
Niemi campus, 1 seat

Considering the rate of use, the exam rooms’ capacity is good. At best, on an ordinary weekday, the exam facilities have sufficient capacity for 130 three-hour exams and many shorter exams. The exam facilities are open at most in accordance with the opening hours of the buildings (some also during evenings and weekends).

The exam procedure in Examinarium

  • The teacher creates the exam in the system and publishes it (please note that the study unit must already be created in Oodi).
  • The student signs up for the exam or course in Oodi in accordance with the faculty’s usual procedures. After this, they can reserve a place in the exam system. The student receives a confirmation e-mail once they have successfully reserved a place for an exam.
  • The student takes the exam in an exam facility.
  • The teacher assesses the exam in the exam system (the teachers receive a weekly message from the system stating the names of students who have signed up for an exam and exams that need to be assessed).
  • The student receives an e-mail with feedback and their exam grade

Further information and support for organising exams through Examinarium:

Examinarium user instructions
University of Helsinki exam services:
citycentre-exams@helsinki.fi
kumpula-exams@helsinki.fi
viikki-exams@helsinki.fi
meilahti-exams@helsinki.fi

Online exams in Moodle

Exams held in Moodle are normally home/open book exams that students can take anywhere using their own computer, with course literature and the internet freely at their disposal.

The exam can be, for example,
- an essay exam/a writing task
- a multiple choice exam that Moodle evaluates automatically
- an exam with different types of questions

Moodle can be used for submitting different types of files, so the task/exam assigned to the student can also require them to, for instance, submit a video they have created.

Additional information:

Moodle introduction
moodle@helsinki.fi

Digital Moodle examinations in a designated venue

Digital examinations in specific venues are implemented either as open- or closed-book examinations. In an open-book examination, the students may utilise online materials or their own files either freely or with restrictions. Less technical support is needed than in closed-book examinations.  

In a closed-book examination, students may not utilise online materials, their own files or word processing software when answering the examination questions; in other words, the students have been prevented access outside the Moodle area. This is achieved with the Safe Exam Browser (SEB) software, which the students download to their computers before the examination. Instructions for downloading SEB are available on the Instructions for Students website. More technical support is needed in SEB examinations than open-book examinations. 

Division of duties before the examination

  • The teacher will inform Examination Services of the campus in question (see contact information below) about the digital examination no less than four weeks before the examination date, if technical support or invigilators are required for the examination.  
  • The teacher creates the examination on Moodle. If necessary, Educational Technology Services will help the teacher in drawing up the question bank and the examination. Instructions for drawing up a Moodle examination are available in the Moodle instructions for teachers and Wiki (in Finnish only). 
  • Students register for the examination (or course) in WebOodi no later than 10 days prior to the examination. More information about registering and regulations pertaining to examinations is available here.  
  • Examination Services will ensure that the venue booked for the examination is suitable for digital examinations and coordinate possible changes. In digital examinations, the venue bookings must have at least half an hour of flexibility both at the beginning and at the end of the reservation for sorting out possible technical issues.  
  • The teacher sends the Moodle area link to the examination they have prepared to Examination Services no later than three weekdays before the examination date. Examination Services will check the examination settings and contact the teacher if needed.  
  • At the latest on the weekday prior to the examination, Examination Services will send the link to the examination area and technical instructions for participating in a digital examination to the email addresses of the students registered for the examination and will answer any questions from the students. Instructions for participating in digital examinations are available on the Instructions for Students website. 

Division of duties at the examination venue 

  • As agreed, Examination Services will take care of the arrangements of the digital examination, for example, by providing technical support, checking the identity of the students, and arranging invigilators for the examination.
  • The students answer the examination questions in the examination event.

Division of duties after the examination 

  • The teacher checks the score attained by the students (e.g., for multiple choice and matching questions) and assesses essay answers. See https://docs.moodle.org/3x/fi/Tentit_opetuksen_aikana
  • The teacher may define a grading scale for the examination in Moodle, based on which Moodle will calculate the grades for the students who have taken the examination. The grades are sent to Student Services for registration according to the relevant instructions. 
  • If needed, Educational Technology Services will provide assistance in adjusting the grading settings in Moodle. 

Educational Technology Services also provides pedagogical support for drawing up examinations and utilising Moodle’s grading features. For assistance, please contact moodle@helsinki.fi.  

Information on upcoming Moodle training is available in Suffeli. When needed, Educational Technology Services will also organise training events for degree programmes.   

The arrangements for digital examinations in specific venues are provided by Examination Services. Contact the Examination Services on your campus: 

City Centre: citycentre-exams@helsinki.fi
Kumpula: kumpula-exams@helsinki.fi
Viikki: viikki-exams@helsinki.fi
Meilahti: meilahti-exams@helsinki.fi

See also the Instructions for Students

You will find related content for students on the Instructions for Students Service.