Guide for course organizers

Based on the course program and approval, the course organizer agrees with the doctoral programme officer on training goals and pedagogical methods to be employed.

Based on the budget of the course, the course organizer agrees with the doctoral programme on the course expenses.

• course materials, economy-class travel expenses, and speakers’ dinners/lunches can be covered
• refreshments (coffee, snacks etc.) are covered only in specific cases
• If a course is accepted to the course program of the doctoral programme, rents of lecture rooms within the UH are covered by the faculty
• fees can be paid for lecturers from outside the University of Helsinki, to University of Helsinki employees if teaching is not in the unit in which they are employed, and e.g. for technicians participating in workshop tutoring (please refer to the University of Helsinki guidelines for fees in the Flamma)
• If the budget provided by doctoral programme is not enough to cover all course expenses, additional sponsorship must be utilized and could be requested, e.g from departments, institutes, or other partners.

Fa­cil­it­ies

The doctoral programme officer books the necessary facilities for the duration of the course and registers the course in OPTIME and SISU. The room rents are excluded from the course budget if teaching is done in the University of Helsinki facilities. Please, do not make your own lecture room bookings for the courses!

Program

The course organizer prepares the program. The doctoral programme will advertise the course to doctoral researchers in the doctoral programmes in health sciences. The course organizers are also encouraged to use their own targeted channels for further advertisement.

Speak­ers/​lec­tur­ers

The course organizer invites and instructs speakers and lecturers. For travel arrangements, please contact CWT travel agency. The University of Helsinki’s partner travel agency is CWT, which offers the following booking channels:

• The myCWT online booking system
• CWT’s customer service by phone or email
• The myCWT mobile app

More information on travelling in Flamma: https://flamma.helsinki.fi/en/group/matkustaminen

Course page and Moodle area

When the course is created in Sisu, a course page is generated in the university's Course Search. On the course page you can add course materials such as course program, links etc. On the course page, you can also create a Moodle area for the course. Moodle can be used to distribute course material, organize discussions, collect doctoral researchers’ assignments and inform about grades.

Course re­gis­tra­tion

Doctoral researchers at the University of Helsinki are required to register to courses in Sisu. Lecture and lab courses are aimed at the doctoral researchers of the University of Helsinki. If there are seats available, other participants might be accepted.

Cred­its

• The course organizer and the doctoral programme agree on the number of credits before the start of the course. Course organizers should keep in mind that 1 ECTS equals 27 hours of work.
• The course organizer collects the participant lists daily during all course meetings. It is also the teacher's responsibility to collect participants names during online (Zoom, Teams etc.) teaching session
• The course organizer approves credits for doctoral researchers who have fulfilled all course requirements.
• Grading should pass/fail, and the criteria should be informed in the beginning of the course.
• Course organizer grades and registers the credits in Sisu. The doctoral programme can provide paper certificates for participants outside the University of Helsinki.
• Please note that the course results (grades or pass/fail) should be informed to doctoral researchers within one month after the course. The credits should be registered within one month after that.

Ask your students to provide feedback on your courses. University of Helsinki's new course feedback system Norppa is open from September 1, 2021 on. Feedback can be collected verbally, in writing or by using teaching technology (discussions, paper forms, Flinga etc). feedback should be invaluable and can be used for the further development of the doctoral programmes course curriculum. Please, be familiar with the University of Helsinki feedback instructions: Collecting and processing feedback | Instructions for teaching (helsinki.fi)

Fees can be paid for lecturers from outside the University of Helsinki, to University of Helsinki employees if teaching is not in the unit in which they are employed and e.g. for technicians participating in workshop tutoring.

Lecturers from Finland

• the coordinator fills in the electronic fee form. Please send name, date of birth and email address of the lecturer to dshealth-services@helsinki.fi. Also mention the course name, dates and hours of the teaching
• After the coordinator has sent the electronic form, the HR department will send a link to the lecturer and asks him/her to fill in the personal information.

Foreign lecturers

• should fill the personal details form and payment abroad information (word) if they don’t have bank account in a SEPA-country, Also mention the course name, dates and hours of the teaching

Travel invoices

• travel invoices (word) with original receipts to hy-laskut@helsinki.fi
• the course organizer should direct all invoices (hotel, travel agency, course material etc.) to the University of Helsinki by using the following invoice addresses:

Electronic invoicing address for the University of Helsinki:

Electronic invoicing address: 003703134717
EDI code: 003703134717
Electronic invoicing service provider: Telia Finland Oyj
Intermediary’s code: 003703575029

Business Identity Code: 0313471-7 (Finnish suppliers)
VAT number: FI03134717 (international suppliers)

International or small suppliers can also submit invoices by email to hy-laskut@helsinki.fi. Invoices can be submitted in PDF. One email may contain more than one PDF file (however, no more than 10 in all), but one PDF file can only contain one invoice and any related enclosures.

The PDF files must have the same address information as the related paper invoice:

University of Helsinki
P.O. Box 744
00074 CGI

If the supplier is unable to submit an invoice electronically or as an email attachment, a printed invoice can be posted to:

University of Helsinki
P.O. Box 744
00074 CGI

Always use H924/doctoral school or programme WBS/Tienhaara and the course name as a reference.

Doctoral programmes WBS codes:

• 7924112 (DPBM)
• 7924113 (KLTO)
• 7924114 (DocPop)
• 7924115 (FINDOS)
• 7924116 (DPDR)
• 7924117 (ILS)
• 7924118 (B&M)
• 7924119 (CVM)
• 7924120 (DPHuB)