Once a week, you will receive an email round-up of the general exams in Examinarium to inform you if students have registered for your exams and if you have ungraded examinations. You can also log in to the system to check the current situation. You will always receive an email when a student has reserved a personal exam time and when a personal exam is ready to be graded.
According to the University regulations on examinations, examinations must be grade within one month. After this period, the student’s grade should be published in Oodi. If your examinations are taken infrequently, you can grade all the examinations accumulated over the course of a month in one go. The recording from the examination room is available for one month after the examination.
Study attainments tab
Log in to Examinarium using your personal credentials at https://examinarium.helsinki.fi.
The dashboard will display a list of your examinations. The columns in the table show the number of examinations waiting to be graded (Ungraded/Waiting for the final grade) and the number of students who have registered for your examinations (Reservations).
Select an examination. The “Study attainments” tab shows your examinations in the different stages of the grading process:
- Aborted exams if necessary, you can enable a retake by selecting the title and clicking “Release”. No-shows don't require releasing.
- Submissions in the assessment process (grading has not begun or been completed)
- Assessed submissions (a grade has been issued but not locked and the examiner can still change it)
- Locked study attainments (grading cannot be changed and the student has been informed of the grade). NOTE: Assessment process is not finished until it is locked.
Grading an examination answer
Click on the student’s name to open an ungraded exam.
At the top of the grading examinations view, you will see the student’s examination completion time and number of attempts. Below are the examination questions and the student’s answers.
You can select points for each answer from the dropdown menu (or grade it as Pass/Fail if that is the grading scale you have selected).
Feedback to the student
To give students feedback, fill in the “Give feedback” panel in the top right corner of the page. To close the feedback panel, click the red “Hide” arrow. Your comments will be saved automatically.
Finally, select a grade from the “Exam grade” dropdown menu. If necessary, you can change the exam type to (partial or whole course grade) and select the number of credits.
Saving a grade
When the grading is complete, click “Lock the assessment”. Examinarium will display a notice to remind you that “after saving the grade you cannot change the assessment”. To confirm, click “Yes”. NOTE: only locked grades are completed.
Once grading has been locked, the student will automatically receive an email notification. Students can view their grades in the Examinarium system.
If the examination grade constitutes the grade for the whole course, locking the evaluation will automatically transfer the grade to be registered in Oodi.
If the exam grade is not the grade for the whole course, the teacher must round up all the grade components and then either submit the grade for the whole course to be registered in Oodi or register it personally.
If the grading is not ready, click “Save”. You can then finish the grading later.
Graded examinations are available in Examinarium for 12 months, after which they are archived, i.e. deleted from the system. Copy any examination answers and grades that you will need after 12 months.
The distribution of Examinarium examination grades is not automatically displayed on the course page. To view the distribution of grades, go to the “Study attainments” tab and create an Excel file of the locked examinations records (choose the grades you wish to include and select “Create an Excel report using the selected grades”). A good time to publish the list of grades is, for example, at the end of an examination period or after a major examination has been completed at the end of term. You can publish the list of grades on the course page, for example.
Advanced grading functions
• Grading according to question: you can grade all answers to a specific question in one go. For more detailed instructions, see the consortium instructions page.
• Speed grading: the examiner can determine the grade for multiple examinations in one go. This function is suitable for grading examination questions that are scored automatically (multiple choice and fill in the gap), according to question (essays) or by an evaluator. For more detailed instructions, see the consortium instructions page.
• Automatic grading: If the examination is entirely made up of automatically scored questions (multiple choice and fill in the gap), you can create percentage-based grade limits to allow Examinarium to issue a preliminary grade automatically. For more information on how to apply the grade limits within the scope of Oodi grading scales, please contact edutech (at) helsinki.fi.