Recording the grades of completed studies

By selecting a degree programme you are able to see the general content as well as the possible degree programme-specific content.

Studies completed by students are evaluated in Sisu, Examinarium or Moodle, depending on the platform and evaluation method you use. This page contains general instructions for evaluation and grading in the various systems, links to detailed technical instructions, and information on guidelines related to evaluation and grading. 

For support in the planning of teaching and evaluation, please see the instructions available at How to plan assessment

Further information on grading scales can be found on the website Grading criteria and principles.   

Instructions for determining the language of study are available on the website featuring the language policy for completing degrees and studies.  

Assessing completed credits as of 31 May

As of 31 May 2021, WebOodi has been replaced by Sisu, the new core system for studying, academic administration and teaching. Sisu provides teachers with a clearer overview of their teaching, and the courses and modules they coordinate. Sisu is also used for the assessment of studies and the provision of written feedback to students. The assessment process can also include the importation of Excel files or of assessment details from Moodle or the Examinarium examination system into Sisu.  

Please note, that the registration requests are no longer in use and the use of register-service addresses has been discontinued as of 31 May. Teachers are provided support for assessment of studies at: assessment@helsinki.fi. The assessment support service gives advice to teachers on matters related to digital pedagogy and electronic assessment systems. You can find more information below.

Evaluation and grading in Sisu

On the My Teaching tab in Sisu, you can view information on teaching for which you are indicated as the teacher or coordinator. Lecture series, seminar work and other teaching sessions are known in Sisu as implementations. Your teaching is an implementation of a course which is, on a broader level, part of a degree programme curriculum

When planning your teaching, you must be familiar with the course syllabus and the degree programme curriculum to be able to connect your teaching to the wider framework. Similarly, assessment is always based on the learning outcomes set for the course and defined in the curriculum. Read more about the assessment of learning and knowledge. 

Courses may have different completion methods that can be divided into parts. For example, students may be required to complete a lecture-based course and write an essay to earn the course credits. Students can view the different course completion methods when registering for the course in Sisu. 

Sisu user instructions for the assessment of completed studies

Quick guide for evaluation 

  1. Select the implementation (course or examination) to be evaluated in Sisu under My Teaching > Evaluation.  
  2. Add the grades and enter the necessary additional information as well as verbal feedback if relevant. You can enter the information one student at a time or first select the students who have received the same grade and then enter the information. 
  3. Verify the grades on the Verification tab. 

Students can view the grades the day after the evaluation was verified. You cannot change grades once you have verified them.  If you notice an error, please see the instructions on this page under Rectification of evaluation information.   

Importing grades into Sisu using an Excel file  

You can import grades into Sisu using an Excel file. Technical details are available in the Sisu user instructions

Evaluation and grading in Examinarium and Moodle

You can also evaluate students’ studies in Moodle or Examinarium if you have used them in teaching.   

Examinarium examinations provide a good platform for individual examinations or end-of-course examinations that can be taken on a date freely chosen by the student.  In Examinarium, the evaluation feature opens when a student has completed an examination and sent it for evaluation. Grades are moved automatically from Examinarium to Sisu, and they do not need to be separately verified in Sisu. Instructions for evaluation can be found in the Examinarium user instructions.  

Moodle is suited to assessing courses or electronic examinations for which you use a specific Moodle area. In Moodle, grades are entered into the gradebook, after which you must log in to Sisu to verify them. Verification is required for authentication purposes.  

On the My Teaching tab in Sisu, you can view information on the implementations (courses and examinations) for which you are indicated as the teacher or coordinator. Under the implementations, you can find detailed information as well as the Evaluation tab, where the grades have been transferred from Moodle. Under Verification, you verify (i.e., confirm) the grades. Information on the grades and the grade distribution is then made available to students in Sisu. The same information is also automatically transferred to the course pages.  

Detailed instructions for using the Moodle gradebook can be found in the Moodle instructions for teachers (in Finnish).

Resitting a course or examination and raising a grade

Resitting a failed course or examination 

If a student receives a failing grade for a course or examination, the grade is registered normally in Sisu, Examinarium or Moodle. If a student resits a failed course or examination and receives a passing grade, this will automatically replace the failing grade when you enter the new grade and confirm it. If the resit takes place through a separate implementation (e.g., a make-up examination), the raised grade does not need to be entered for the original implementation, but rather you can evaluate the make-up examination. 

Resitting a passed course or examination 

Students have up to two resit attempts after passing an examination or other studies. However, this possibility does not apply to a thesis for a first-cycle (bachelor’s) or a second-cycle (master’s) degree, or to a doctoral thesis. If a student repeats a written assignment such as a written project, essay or learning journal, a significant part of it must be rewritten or it must be written on an entirely new topic.  

A resit associated with a failing grade is usually evaluated through a separate implementation. In such cases, the student registers separately in Sisu, for example, for a general examination session, which is evaluated as a separate implementation. If you cannot find an implementation or evaluation page for the resit under My Teaching, please contact arviointi@helsinki.fi to have the raised grade entered into the records, replacing the previous passed course or examination. 

Raising or rectifying the grade of evaluated studies in the Sisu user instructions.

Independent work

Students can select independent work as the course completion method if this has been documented in the curriculum. A separate implementation must be created in Sisu for independent work, which students can add to their study plan and register for in the same way as for courses or examinations. If you evaluate independent work, remind the student to register in Sisu. When the student has completed the work, you can find the implementation in Sisu under My Teaching and can evaluate it in the same way you evaluate courses or examinations.

Separate registration

If you evaluate activities for which students do not register in Sisu (e.g., maturity tests or traineeships), the evaluation entry is registered separately in Sisu by the University’s evaluation support staff.  

Doctoral studies usually include many activities that require separate registration (e.g., conferences, research visits and publications). As a rule, doctoral students must agree on such activities in advance with their supervisor or coordinating academic. Once the activity is completed, the doctoral student pre-fills a registration form and sends the form together with the possible attachments to the supervisor or coordinating academic for approval. Instructions for doctoral students and the related forms are available in the Instructions for Students. When you receive a pre-filled registration form, evaluate the activity and check that the form contains all the information needed for separate registration. Send the checked form to the evaluation support staff (see email address below). 

Submit the required information listed below for registration by email to arviointi@helsinki.fi. The credits will be registered in Sisu within one month.  

Submit the following information for the separate registration:

  • course name and code
  • course scope
  • the student's name and student number
  • grade
  • language of learning
  • completion date (= date when course exam, exam or other implementation was completed)
  • further information on the implementation if needed (in Finnish, Swedish and English). NB! As the additional information field is displayed in the student’s transcript, only add relevant information and keep it concise. Also see that the field only contains readable characters.
  • who completed the assessment (teacher/teachers)

NB! No separate registration request need be submitted for theses assessed in E-thesis. Detailed instructions for thesis assessment can be found in the E-thesis instructions for examiners.

Publication of results and appeals

As an evaluator, you are obliged to publish certain evaluation information within one month of the date when the course or examination was completed. Please remember that the name of an individual student may never be published with the results. For details, please see the website Regulations regarding grading and examinations.   

Students can view their course or examination grade in Sisu on the day after the grade was verified. Information on partially completed studies is available to students immediately after verification. At the same time, students can access the relevant grade distribution. The same information is also automatically transferred to the course pages. If you verify grades in Sisu within one month of the date of completion, you do not need to publish a separate list of results. 

If a student expresses dissatisfaction with the grade, please see the instructions on the appeal procedure: Appeal procedure for students dissatisfied with grading.

Rectification of evaluation information

If you find an error in a confirmed grade or wish to rectify grading for another reason, please send a rectification request by email to arviointi@helsinki.fi. However, you cannot request that completed or recognised credits be removed from student records.

Supplementation of studies

If necessary, students can supplement previously completed studies using custom course credits. Such a procedure can be used only in exceptional circumstances when a student must supplement a completed course or module so as to meet the learning outcomes set in the degree programme curriculum. The supplementation requirement may be applied to, for example, transfer students or students who have transferred from the old degree requirements to a new degree programme, or in cases where the curriculum period changes during studies. Students agree on custom course credits with the course or module coordinator and submit an application in Sisu. 

Detailed instructions on the custom course credit process and evaluation

Compilation of a study module

Study modules do not need to be evaluated separately if their content is based on the degree structure. The content of a study module requires the coordinator’s review only if a student wishes to deviate from the degree programme structure or if the module otherwise requires separate approval. Students apply through their Sisu study plan for the right to do so. During the deployment stage of Sisu, Student Services requests a module review from the teacher by email. 

The study modules of undergraduate students are usually compiled by academic administration staff in connection with graduation, unless the students wish to have a module graded before completing their degree. 

As a rule, study modules required for a doctoral degree must be compiled before the preliminary examination of a doctoral thesis is initiated or no later than when the decision of whether to grant the doctoral student permission to defend their thesis at a public examination is made.

Support for evaluation

If you have questions about evaluation or the use of various evaluation systems, you can contact the University’s evaluation support service: assessment@helsinki.fi.  

For pedagogical support for planning evaluation, please contact the support service of the Centre for University Teaching and Learning (HYPE): info-hype@helsinki.fi.  

See also the Instructions for Students

You will find related content for students on the Instructions for Students Service.